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EMIS Glossary

• A publication of the Ohio Department of Education
  
  
• ODE - FY2002 EMIS Guide
  
  
• Updated Wednesday, August 21, 2002 04:54 PM
  
  
• Approx. 11 pages when printed.
  
  

KEYWORD DEFINITIONS

Advanced Course: An advanced course is determined by measure of difficulty.

• designated advanced placement course
  
• international baccalaureate courses
  
• post-secondary courses
  
• courses which have a level of difficulty above the minimum requirements for graduation, college prep, and course of study
  

• introductory courses
  
• state minimum standard courses required for graduation listed in the district's course of study
  
• college prep curriculum minimum requirements
  

Advanced Placement: An advanced placement (AP) course is an advanced course labeled as AP that, upon successful completion, grants college credit to the student.

Autism: Means a developmental disability significantly affecting verbal and non-verbal communication and social interaction, generally evident before age three, that adversely affects educational performance. The term does not include children with characteristics of the disability severe behavioral handicap.

Board of Education: The elected governing body of a school district.

Career Passport: The Career Passport represents a customized portfolio developed for secondary and full-time adult career-technical workforce development completers. Includes space for documents such as: resume, letters of recommendation, list of competencies achieved, certificate of program completion, student grade transcript, other employability credentials.

Carnegie Unit: One Carnegie Unit is equal to 120 hours of instruction.

Certificated Staff: Any employee in a position for which he or she is required to have a certificate issued, pursuant to Sections 3319.22 through 3319.31 inclusive, of the Ohio Revised Code (ORC).

Classified Staff: School personnel who are assigned to positions under section 3317.12 of the Revised Code.

Completer (Post-Secondary Vocational Education): (Refers to a competency level of a student training in a vocational education program. As determined by the provider of the program, a student becomes a completer:)

1. upon attaining occupationally specific skills and being employed in the area relating to the occupational area of study; or
   
   
2. having completed the program.
   
   

Completer (Secondary Career-Technical Education): A student who has enrolled in and completed an approved career-technical workforce development program AND demonstrated sufficient mastery of his/her career-technical and academic subject matter to prepare him/her for his/her career and life-long learning goals as set forth in his/her individual career plan AND is no longer enrolled in secondary school. This information is reported by the district that employs the teacher of the career-technical workforce development program.

Concentrator: A Career-Technical student that is enrolled in the last class of a series of classes within a program or is in the final class of a competency-based series of experiences.

Consortium Member: is a district which is a voting member of a data acquisition site, uses or expresses the intent to use services provided by that data acquisition site, and holds the appropriate permit as defined in paragraph (b) of rule 3301-3-03 of the Administrative Code.

Contract Student: A student for which a school district contracts with a comprehensive high school for vocational education.

Co-Op Block: A separate time period of at least 150 minutes per day (12.5 hours per week) that provides cooperative work experience through paid employment in preparation for specific occupations.

Cooperative (co-op) Program: A program which provides specific occupational skills through paid employment under a written cooperative arrangement between the school and an employer.

Correlated Academic Class: A separate time period of instruction in math, science, or communications principles that apply directly to the specific occupational training that students receive in the vocational block.

Course: see "Subject."

Data Acquisition Site: is a consortium of districts which provides or plans to provide information technology services to user districts, and holds the appropriate permit as defined in paragraph (a) of rule 3301-3-03 of the Administrative Code.

Deaf: A hearing impairment which is so severe that the child is impaired in processing linguistic information through hearing, with or without amplification, which adversely affects educational performance.

Deaf-Blind: Concomitant hearing and visual impairments, the combination of which causes such severe communications and other developmental and educational problems that the child cannot be accommodated in special education programs solely for deaf or blind children.

Developmentally Handicapped (mentally retarded): Significantly sub-average general intellectual functioning existing concurrently with deficits in adaptive behavior manifested during the developmental period, which adversely affects a child's educational performance.

Disability Condition: Refer to the specific disability condition.

Disability Program: A program designed to exclusively serve individuals who have handicapping conditions which require special programs and/or related services in accordance with an IEP.

Disadvantagement: Disadvantaged refers to individuals (other than individuals with disabilities) who have economic or academic disadvantages and who require special services and assistance in order to enable these individuals to succeed in vocational education programs. This term includes individuals who are members of economically disadvantaged families, migrants, individuals of limited English proficiency, and individuals who are dropouts from, or who are identified as potential dropouts from, secondary school. For the purpose of this definition, an individual who scores at or below the 25th percentile on a standardized achievement or aptitude test, whose secondary school grades are below 2.0 on a 4.0 scale (on which the grade A equals 4.0), or who fails to attain minimum academic competencies may be considered academically disadvantaged. The definition does not include individuals with learning disabilities.

Economically Disadvantaged Family or Individual: Such families or individuals who are determined to be low-income according to the latest available data from the U.S. Department of Commerce.

Enrolled Student: For the purposes of EMIS

1. Admission date <= (less than or equal to) the last day of the period in question;
   
   
2. If a withdrawal has occurred, i.e. withdrawal date not = '000000';
   
   
3. 1. Withdrawal date > admission date
      
      
   2. Withdrawal date > first day of period
      
      
   
   

Therefore,

1. For first full week in October, 200X
   
   
1. Admission Date < 10/9/200X
   
   
2. If Withdrawal not = '000000'
   
   
1. Withdrawal date > admission date
   
   
2. Withdrawal date > 10/5/200X
   
   
2. For December Child Count, 200X
   
   
1. Admission Date < 12/6/200X
   
   
2. If Withdrawal not = '000000'
   
   
1. Withdrawal date > admission date
   
   
2. Withdrawal date > 12/2/200X
   
   
3. For the year long ADM - Fiscal Year 200(X+1)
   
   
1. Admission Date < last day of school in FY200(X+1)
   
   
2. If Withdrawal not = '000000'
   
   
1. Withdrawal date > admission date
   
   
2. Withdrawal date > first day of school in FY200(X+1)
   
   

Extended Service/Programming: Extended programming, offering instruction and supervision to students beyond the regular school schedule, can be an effective way to meet student needs and to improve student performance. Extended programming is essential for programs using work-site-based instruction to achieve competencies. It is also critical for programs preparing students for occupations and industries with seasonal changes in work (i.e., agricultural education, environmental education, etc.).

All approved vocational education instructional programs may use extended programming to provide instruction, supervise student work-site-based learning experiences, offer vocational student organization opportunities, and develop business, industry, and agency linkages necessary to provide students with learning experiences. Extended programming provided for these activities is eligible for state reimbursement.

Funded extended programming may not be used for 1) regular school related activities such as laboratory maintenance and record keeping, 2) coursework necessary for certification or re-certification, or 3) coaching of extra-curricular sports teams.

The following are recommended amounts of extended programming for specific programs. Final decisions regarding the length of extended programming are made locally. All recommendations are reported on a per unit basis (690 hours of programming during the regular school year).

Agricultural Education

1. Production Agriculture, course code 010104 - 60 days
   
   
2. Agriscience, course code 010100 - 60 days
   
   
3. Agribusiness, course code 010200 - 20 days
   
   
4. Animal Production and Care, course code 010101 - 20 days
   
   
5. Natural Resources, course code 010600 - 60 days
   
   
6. Horticulture, course code 010500 - 40 days
   
   
7. Agricultural Industrial Equipment, course code 010300 - 20 days
   
   
8. Food Science, course code 010400 - 10 days
   
   
9. Environmental Management, course code 010699 - 10 days
   
   

Family and Consumer Sciences

1. Work and Family Life, course codes 0901xx, unless otherwise noted below - 10 days
   
   
2. Impact, course code 090195 - 10 days
   
   
3. Graduation, Reality, and Dual-Role Skills (GRADS), course code 090194 - 10 days
   
   

Cooperative Programs

Course Types VV2, PV2

Employment should be continuous and immediately prior to the opening and/or immediately following the closing of the school year. Employment immediately following the school year should be limited to a maximum of 5 days.

1. New teacher-coordinators and/or new programs - 20 days
   
   
2. Career Based Intervention - 15 days
   
   
3. Course type PV2 - 15 days
   
   
4. Course type VV2 - 10 days
   
   

Fiscal Year: A twelve-month year beginning July 1 and ending June 30, taking its number from the last six months.

Full-Time Adult Program: A program designed to provide preparatory training for persons who have already entered the labor market but need retraining in preparing for a new occupation, or who are unemployed

Hearing Handicapped (hard of hearing and deaf): (A hearing impairment, whether permanent or fluctuating, which adversely affects a child's educational performance but which is not included under the definition of deaf.)

Home Instruction: Usually a temporary type of instruction in which the student is being taught at home by a school district employee or person acting on behalf of the school district.

Home School: From a vocational school district perspective, this is the school building in a district from which a student enrolls into the JVS.

Home Schooling: An ongoing type of instruction in which the student is being taught outside any school district by an instructor who is not acting in behalf of a school district.

Immigrant Students: Students who were not born in the United States and who have been attending schools in any one or more states for less than three academic years.

In accordance with the Immigration and Nationality Act, as amended by Title 8 of the United States Code (USC) Section 1101 (15), immigrant children will include only the children of lawful permanent resident aliens, refugees, asylees, parolees, persons of other immigrant status, and immigrant residents in the United States without proper identification. The term will exclude children of foreign diplomats, United States citizens' children who were born abroad, and children of foreign residents temporarily in the United States for business or pleasure.

Independent Program: A program that operates with neither technical-related nor correlated academic classes.

Independent Site: is any district that does not meet the requirements of the previous definitions of data acquisition site, consortium member, or large city site.

Individual with Disability: Any individual with any disability [as defined in Section 3(2) of the Americans With Disabilities Act of 1990].

Intervention: Intervention as related to competency-based education means instruction provided in response to learner needs as determined through some process of assessment. The needs may be for remediation, reinforcement, enrichment, or support. The assessment may be formal (e.g., quiz, project, test) or informal (e.g., teacher observation).

CIPD Model Mathematics Curriculum - Intervention is "alternative or supplemental action designed to remediate, reinforce, or support student learning... The teacher must be able to identify the need for intervention, design the instructional form it will take, and implement the action. This requires a great deal of skill in the classroom remediation, reinforcement, and enrichment techniques. The abilities to understand and use various diagnostic instruments, to analyze assessment data, and to teach prescriptively are critical elements of effective intervention."

1983 State Minimum Standards Implementation Series - "Ultimately, intervention is an instructional action taken when a planned learning activity is judged to be wholly or partially inappropriate (isn't working) for helping a student achieve a desired level of competency."

Intervention occurs within the classroom and can occur outside the classroom.

Intervention occurs whenever it is needed. If it occurs after assessment (CBE test), then it would be anticipated that the teaching strategy would be designed according to the results of the test. Just one example: If the mathematics test showed that a child needs help in addition, then a teaching method (intervention) would be designed to instruct to those needs.

IRN: the Information Retrieval Number (IRN) found in the Ohio Educational Directory.

Large City Site: is a district with an ADM greater than or equal to twenty thousand students that does not meet the requirements of the previous definitions of data acquisition site or consortium member.

Licensed Kindergarten: A kindergarten program monitored under Chapter 5104 of the Ohio Revised Code or a kindergarten program that has been approved by the Ohio Department of Education in a nonpublic school.

Licensed Preschool: A program in child day-care is provided, with or without compensation, for thirteen or more children at one time or any place that is not the permanent residence of the licensee or administrator in which child day-care is provided, with or without compensation, for seven to twelve children at one time and which is monitored under Chapter 5104 of the Ohio Revised Code (ORC). Licensed preschool does not include a place located in and operated by a hospital, as defined in Section 3727.01 of the ORC, in which the needs of children are administered to, if all the children whose needs are being administered to are monitored under the on-site supervision of a physician licensed under Chapter 4731 of the ORC or a registered nurse licensed under Chapter 4723 of the ORC, and the child day-care is provided only for children who, in the opinion of the child's parent, guardian, or custodian, are exhibiting symptoms of a communicable disease or other illness or are injured.

Limited English Proficiency: has the meaning given such term in Section 703(a)(1) of the Elementary and Secondary Education Act of 1965.

Multihandicapped: A severe impairment, and/or such concomitant impairments, that the child's educational problems make it impossible to accommodate the needs of the child in any program but a program for multihandicapped children. (This definition may include deaf-blind; autistic; and moderately, severely or profoundly developmentally handicapped children.)

Non-Correlated Program: A program that operates with both a vocational block and at least one technical-related class, but does not include correlated academic classes.

Orthopedically Handicapped: A severe orthopedic impairment which adversely affects a child's educational performance. The term includes impairments caused by a congenital anomaly (e.g., clubfoot, spina bifida, absence of some member), impairments caused by disease (e.g., poliomyelitis, muscular dystrophy, bone tuberculosis), and impairments from other causes (e.g., cerebral palsy, amputations, and fractures or burns which cause contractures).

Other Health Handicapped-Major: A child may be identified as "other health handicapped-major" if the child's condition meets the definition of "other health impaired" listed elsewhere in the glossary and if either of the following: apply:

1. The child is identified as having a medical condition that is among those listed by the superintendent of public instruction as conditions where a substantial majority of cases fall within the definition of "medically fragile child." The current list is as follows:
   
   
• When a student has a tracheostomy
  
  
• When a student has a central IV line
  
  
• When a student is on a ventilator
  
  
• When a student requires tube feedings
  
  
• When a student requires percussion and drainage
  
  
• When a student requires suctioning
  
  
• When a student is oxygen dependent
  
  
2. The child is determined by the superintendent of public instruction to be a medically fragile child after being petitioned by the district superintendent. If during the 1st week of October a student does NOT have one of the above conditions, but still has a specific serious medical circumstance (a) requiring physician services weekly, (b) requiring nursing services daily, and (c) is at risk of institutionalization, a school district superintendent may petition the superintendent of public instruction for inclusion of such student in the "other health impaired – major" category for funding purposes.
   
   

Other Health Handicapped-Minor: A child may be identified as "other health handicapped-minor" if the child's condition meets the definition of "other health impaired" listed elsewhere in the glossary but the child's condition does not meet Other Health Handicapped-Major criteria.

Other Health Impaired: Limited strength, vitality or alertness because of chronic or acute health problems such as a heart condition, tuberculosis, rheumatic fever, nephritis, asthma, sickle cell anemia, hemophilia, epilepsy, lead poisoning, leukemia, or diabetes, which adversely affects a child's educational performance.

Parent: A person or government agency having responsibility for a child as defined by Section 3321.01 of the ORC.

Part-Time Adult Program: A program designed to provide training for persons who have already entered the labor market and who need training to be updated or upgraded in order to achieve stability in the current employment; also, for those people who have already entered the labor market but who need retraining in preparing for a new occupation or who are unemployed.

Postsecondary Program: A program designed for providing training or upgrading of skills in the manners described by part-time adult and full-time adult programs.

Preschool Child with Disability: A child between the ages of 3 and 5 who has a disability according to the eligibility criteria of Rule 3301-31 of the Ohio Administrative Code.

Preschooler with a Disability: A child between the ages of 3 and 5 who has a disability according to the eligibility criteria of Rule 3301-31 of the Ohio Administrative Code.

Program: A plan of activities and procedures designed to accomplish a predetermined objective or set of objectives.

Regular Program: A program that does not exclusively serve handicapped students.

Secondary Program: A program designed for grades 7 through 12.

Severe Behavior Handicapped: Defined as follows:

1. A condition exhibiting one or more of the following characteristics over a long period of time and to a marked degree, which adversely affects educational performance:
   
   
1. An inability to learn, which cannot be explained by intellectual, sensory or health factors;
   
   
2. An inability to build or maintain satisfactory interpersonal relationships with peers and teachers;
   
   
3. Inappropriate types of behavior or feelings under normal circumstances;
   
   
4. A general pervasive mood of unhappiness or depression; or
   
   
5. A tendency to develop physical symptoms or fears associated with personal or school problems
   
   
2. The term does not include children who are socially maladjusted, unless it is determined that they are severe behavior handicapped.
   
   

Special Populations: Individuals with handicaps, educationally and economically disadvantaged individuals (including foster children), individuals of limited English proficiency, individuals who participate in programs designed to eliminate sex bias, and individuals in correctional institutions.

Specific Learning Disability: A disorder in one or more of the basic psychological processes involved in understanding or in using language, spoken or written, which may manifest itself in an imperfect ability to listen, think, speak, read, write, spell, or to do mathematical calculations. The term includes such conditions as perceptual handicaps, brain injury, minimal brain dysfunction, dyslexia, and developmental aphasia. The term does not include children who have learning problems that are primarily the result of visual, hearing or motor handicaps; of mental retardation; of emotional disturbance; or of environmental, cultural or economic disadvantage.

Speech Handicapped: A communication disorder, such as stuttering, impaired articulation, a language impairment, or a voice impairment, which adversely affects a child's educational performance.

Subject: A subdivision of a program organized by grade levels at the elementary level and by courses at the secondary level. (Special Education Definitions_sp_ed_defs)

Tech Prep Student: Student who, beginning in grade 11 and continuing through the associate degree or two year certificate program, is enrolled in the academic, occupational and employability competency delivery system as identified by a sanctioned Tech Prep demonstration site.

Technical-Related Class: A separate time period of instruction in concepts related specifically to the hands-on experiences that students receive in the vocational block.

Traumatic Brain Injury: Traumatic brain injury means an injury to the brain caused by an external physical force or by an internal occurrence such as stroke or aneurysm, resulting in total or partial functional disability or psychosocial maladjustment that adversely affects educational performance. The term does not include brain injuries that are congenital or degenerative, or brain injuries induced by birth trauma.

Visually Handicapped: A visual impairment which, even with correction, adversely affects a child's educational performance. The term includes both partially seeing and blind children. (Vocational Education Definitions_Voc_ed_defs)

Vocational Block: A separate time period of at least 150 minutes per day (12.5 hours per week) that provides laboratory experience in preparation for specific occupations.

Vocational Program: Instructional activities designed to prepare youths and adults, in an efficient and timely fashion, to make informed career choices and to successfully enter, compete, and advance in a changing work world.

CDP Definitions

[Section 521 of the Carl D. Perkins Act (CDP)]

Ohio Dept. of Education - EMIS GLOSSARY

WWWwww.asgc.org